RMWF 2025 – Concessionaire Application

Use the form below to apply to be a Concessionaire at the 2025 Royal Manitoba Winter Fair.

NOTE: It is the responsibility of the applicant to review the 2025 Concessionaire’s Manual prior to submitting the Concessionaire Application.

All applications are subject to review and approval. Application submission does not guarantee space. Applications not accepted will have their application fee fully refunded. Applications will not be reviewed for space availability unless all required information, including at least 50% deposit, is received.

IMPORTANT: Ensure that all REQUIRED fields are completed. If you submit the form with missing/incomplete information, the page will reload and will indicate any errors (shown in red). To resubmit the form you will need to re-enter your credit card information.

Royal Manitoba Winter Fair

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Company Name(Required)

Billing Address(Required)

Address City Province Postal Code

Contact Person(Required)

First Last

Phone(Required)

Phone (Cell)

Email(Required)

Website

Items for Sale

List of Items for Sale(Required)

List ALL menu and other items you wish to sell including beverages. Should your application be accepted, you will be permitted to sell ONLY those items that are approved. You will be notified if there are items which you will not be permitted to sell.

Please check the boxes below to indicate that you have read, understand and agree to the following:

2025 Concessionaire's Manual(Required)

I have read, understand and agree to the 2025 Concessionaire's Manual.

Insurance Requirements(Required)

I have read, understand and agree to the Insurance Requirements.

Electrical Requirements(Required)

I have read, understand and agree to the Electrical Requirements.

Fire Regulations(Required)

I have read, understand and agree to the Fire Regulations.

Early Departure(Required)

If I pack my booth up (in whole or in part) before the end of the event, my business will incur a $200 fee.

Concession Spaces/Booths

Concession spaces/booths include an 8-foot draped back and 3' draped sides. Regular booth spaces and a limited number of CORNER booth spaces are available. If you pay for but do not receive a corner booth, we will reimburse you the cost paid for the corner booth ($125 per booth). Leave the QUANTITY field blank if you do not require a particular type of space/booth.

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Manitoba Room - SOLD OUT

ADMINISTRATIVE USE ONLY - IF ROOM IS SOLD OUT SET DEFAULT NUMBER T0 1, OTHERWISE TO 0

Please enter a number from 0 to 1.

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UCT PAVILION - SOLD OUT

ADMINISTRATIVE USE ONLY - IF ROOM IS SOLD OUT SET DEFAULT NUMBER T0 1, OTHERWISE TO 0

Please enter a number from 0 to 1.

This field is hidden when viewing the form

BLUE HALLWAY - SOLD OUT

ADMINISTRATIVE USE ONLY - IF ROOM IS SOLD OUT SET DEFAULT NUMBER T0 1, OTHERWISE TO 0

Please enter a number from 0 to 1.

This field is hidden when viewing the form

Main Street - SOLD OUT

ADMINISTRATIVE USE ONLY - IF ROOM IS SOLD OUT SET DEFAULT NUMBER T0 1, OTHERWISE TO 0

Please enter a number from 0 to 1.

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Main Concourse - SOLD OUT

ADMINISTRATIVE USE ONLY - IF ROOM IS SOLD OUT SET DEFAULT NUMBER T0 1, OTHERWISE TO 0

Please enter a number from 0 to 1.

This field is hidden when viewing the form

Arena Concourse - SOLD OUT

ADMINISTRATIVE USE ONLY - IF ROOM IS SOLD OUT SET DEFAULT NUMBER T0 1, OTHERWISE TO 0

Please enter a number from 0 to 1.

Manitoba Room

Booths/spaces in the Manitoba Room are 10'x8'.

Manitoba Room

Booths/spaces in the Manitoba Room are SOLD OUT

Manitoba Room Booths (10'w x 8'd) Quantity

Indicate the number of 8x10 booths required.

Price: $ 721.00 CAD

Quantity

Manitoba Room CORNER Booths (10'w x 8'd) Quantity

Indicate the number 8x10 corner booths required.

Price: $ 846.00 CAD

Quantity

UCT Pavilion

Booths/spaces in the UCT Pavilion are 10'x8'.

UCT Pavilion

Booths/spaces in the UCT Pavilion are SOLD OUT.

UCT Pavilion Booths (10'w x 8'd) Quantity

Indicate the number of 8x10 booths required.

Price: $ 721.00 CAD

Quantity

UCT CORNER Booths (10'w x 8'd) Quantity

Indicate the number 8x10 corner booths required.

Price: $ 846.00 CAD

Quantity

BLUE HALLWAY

Booths/spaces along the Blue Hallway are 10'x8'.

BLUE HALLWAY

Booths/spaces along the Blue Hallway are SOLD OUT

Blue Hallway Booths (10'w x 8'd) Quantity

Indicate the number of 8x10 booths required.

Price: $ 618.00 CAD

Quantity

Blue Hallway CORNER Booths (10'w x 8'd) Quantity

Indicate the number 8x10 corner booths required.

Price: $ 743.00 CAD

Quantity

MAIN STREET

Booths/spaces along the Main Street are 10'x8'.

MAIN STREET

Booths/spaces along the Main Street are SOLD OUT.

Main Street Booths (10'w x 8'd) Quantity

Indicate the number of 8x10 booths required.

Price: $ 465.00 CAD

Quantity

Main Street CORNER Booths(10'w x 8'd) Quantity

Indicate the number 8x10 corner booths required.

Price: $ 590.00 CAD

Quantity

ARENA CONCOURSE

Booths/spaces in the Arena Concourse are 10'x8'.

ARENA CONCOURSE

Booths/spaces in the Arena Concourse are SOLD OUT

Arena Concourse Booths (10'w x 8'd) Quantity

Indicate the number of 8x10 booths required.

Price: $ 875.00 CAD

Quantity

Arena Concourse CORNER Booths (10'w x 8'd) Quantity

Indicate the number 8x10 corner booths required.

Price: $ 1,000.00 CAD

Quantity

MAIN CONCOURSE

Booths/spaces in the Main Concourse are 10'x8'.

MAIN CONCOURSE

Booths/spaces in the Main Concourse are SOLD OUT.

Main Concourse Booths (10'w x 8'd) Quantity

Indicate the number of 8x10 booths required.

Price: $ 1,050.00 CAD

Quantity

Main Concourse CORNER Booths (10'w x 8'd) Quantity

Indicate the number of 8x10 booths required.

Price: $ 1,175.00 CAD

Quantity

Electrical Service Order

Electrical Service Order provided by the Keystone Centre (please see full Rules and Regulations in RMWF Trade Show Manual). The service provided includes installation of temporary power lines to the booth, maintenance during the show, electrical energy and removal of service at the conclusion of the event. However, it does not include connecting/disconnecting to exhibitor's equipment. Special requests may have additional labour rates. Please contact the Provincial Exhibition of Manitoba for more information. Leave the QUANTITY field blank if you do not require a particular electrical service.

15 Amp - 120 Volt Quantity

Enter the number of OUTLETS required.

Price: $ 120.00 CAD

Quantity

20 Amp A-Frame (4) Quantity

Enter the number of OUTLETS required.

Price: $ 125.00 CAD

Quantity

30 Amp Twist-Lok – 120/208 Volt Quantity

Enter the number of OUTLETS required.

Price: $ 350.00 CAD

Quantity

50 Amp (Stove Plug) – 120/208 Volt Quantity

Enter the number of OUTLETS required.

Price: $ 400.00 CAD

Quantity

60 Amp 3 Phase Power Supply (Hubble) Quantity

Enter the number of OUTLETS required.

Price: $ 600.00 CAD

Quantity

Vendor Passes

Each booth space comes with 2 weekly gate passes for your workers to enter the fair. If you would prefer daily passes, there is a $15.00 fee to convert a weekly pass to daily passes. Additional passes may be purchased at the time of submitting your application or at a later date. Passes at vendor price are only available until March 5, 2025. After March 5th they become full price.

Daily Passes Quantity

How many ADDITIONAL Daily Passes do you require? ($13.33 + GST = $14 each)

Price: $ 13.33 CAD

Quantity

3-Day Pass Exhibitor Quantity

How many 3-DAY Passes do you require? ($38.10 + GST = $40 each)

Price: $ 38.10 CAD

Quantity

Weekly Passes Quantity

How many ADDITIONAL Weekly Passes do you require? ($76.19 + GST = $80.00 each)

Price: $ 76.19 CAD

Quantity

Convert Weekly Passes to Daily Passes

Of the two (2) Weekly Passes provided with your space/booth rental, how many would you like converted to daily passes ($15 per conversion)?

CAFE Fee

The CAFE (Canadian Association of Fairs and Exhibitions) fee is a mandatory $25 fee that ALL exhibitors are required to pay with application — unless your company is already a CAFE member.

Is your company a member of CAFE?(Required)

Yes

CAFE Membership Number(Required)

Please provide your CAFE membership number.

Mandatory CAFE Fee for Non-Members(Required)

Price:

Questions + Comments

Do you have any questions or comments about your application?

A representative from the Provincial Exhibition will get back to you.

Payment Information

GST (5%)

Price: $ 0.00 CAD

Payment Options(Required)

Pay Full Price

Pay 50% Deposit

Deposit Calculation

Price: $ 0.00 CAD

Remaining Fee

*Does not include Convenience Fee

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Booth Checker

*Does not include Convenience Fee

Convenience Fee

Price: $ 0.00 CAD

Total Due (including GST)

Credit Card

Cardholder Name

Card Details

Authorization + Signature

I am an authorized representative of the above-named organization with the full power and authority to sign and deliver this application. The company agrees to comply with all the policies contained in the Concessionaire Manual.

The Provincial Exhibition reserves the right to deny any application/contract for any reason. There will be no refunds issued for cancelled space after February 3, 2025. Certificate of insurance is required to participate at event.

By signing this application, the Vendor agrees to allow their contact information to be released and used for advertising purposes in conjunction with the Personal Information & Protection Act. By signing this application, the vendor also agrees to allow the Provincial Exhibition to give out their contact information to consumers for sales and customer service information. If you do not want your information released, please check off the box below.

Release of Information

No, I do not want to release my contact information.

Signature of Vendor Contact(Required)

Name

This field is for validation purposes and should be left unchanged.

RMWF 2025 – Concessionaire Application

Royal Manitoba Winter Fair

Items for Sale

Concession Spaces/Booths

Manitoba Room

Manitoba Room

UCT Pavilion

UCT Pavilion

BLUE HALLWAY

BLUE HALLWAY

MAIN STREET

MAIN STREET

ARENA CONCOURSE

ARENA CONCOURSE

MAIN CONCOURSE

MAIN CONCOURSE

Electrical Service Order

Vendor Passes

CAFE Fee

Questions + Comments

Payment Information

Authorization + Signature

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